Team Assistant (F/M/X)

ROS Retail Outlet Shopping, headquartered in Vienna, Austria, is one of Europe's leading outlet operators. Since 2024, ROS is part of the Paris listed property group FREY. The portfolio of ROS includes 13 premium outlet shopping destinations across Europe.

Do you wish to work in a thriving and dynamic sector? Would you like to shape an innovative outlet shopping concept? At the earliest date possible we are looking for a motivated

TEAM ASSISTANT (F/M/X)

Full-time • Vienna, Austria

YOUR TASKS

• You provide administrative assistance to senior management, including calendar management, document preparation, and general office tasks

• You organize and coordinate domestic and international travel for the headquarter team, including flights, accommodations, transportation, and itineraries

• You track and manage travel expenses

• You maintain accurate records of employee working hours

• You schedule and coordinate internal and external meetings, prepare agendas and organize meeting materials

• You assist in the planning and execution of company events, meetings, and conferences, ensuring all logistics are in place

• You manage the procurement of office supplies and equipment, ensuring that the office is well-stocked

• You handle travel and office-related expense reporting and budget tracking

• You maintain close relationship to the external IT company and manage email addresses, OneDrive administration rights, the 365°Microsoft licenses and further software systems

YOUR PROFILE

• You have proven experience as a team assistant, executive assistant or office manager, preferably in a fast-paced corporate environment for at least 2 years

• You are strong proficient in MS-Office Suite (Word, Excel, Outlook und PowerPoint)

• You are experienced in coordinating complex travel itineraries, managing expenses and maintaining office equipment

• You are familiar with payroll systems or tools for managing timesheets and holiday planning

• You are strong in organisationand communication, a team player and have a “can-do" attitude

• You have strong written and verbal communication skills in English; further language skills would be an advantage

We offer you an interesting and varied job in a growing company with employee benefits, ‘home office‘, training opportunities and much more.

Have we aroused your interest?’

Then send your updated CV and a short cover letter to career@ros-management.com, stating your earliest possible start date and your desired salary.

ROS Retail Outlet Shopping
www.ros-management.com